Bookings, View Schedules (Graphic)


The Schedule functions display bookings graphically using position, size, color and text to convey information about the date, time, and other aspects of the booking

 

Bookings are shown as boxes with user selected text and colors.  Except for the monthly calendar format,  the location and size of the box represents the booking start time and length.  The vertical format schedules have resources running across the top of the display with date/time running down the display.  Timeline displays have the date/time running across the top with the resources running down the left side of the display

 

For the monthly calendar format, all bookings are listed in time order for each day of the calendar with the start time shown in the text.  If the number of bookings exceed the number of time slots the user has specified for a day, the last time slot simply says 'MORE'.    

 

After selecting the general type of schedule you want from the menu or toolbar buttons, you must enter a few criteria to define the schedule.  The Help topic for each window details the criteria.   Many schedules take initial values from User Preferences, but any changes you make will be saved for the next time you use this schedule.  Once you have made entered your selections, you must click they Display button to generate the display

 

You can use drag and drop to move bookings around in many schedule windows.  You can also add a new booking by double clicking on an empty time slot.  To make this feature more accurate, ResSched displays the exact time the cursor represents below the cursor as it moves

 

Single Resource (Week)   Display all bookings for one resource for a week with the days running across the top and the time running down the window. Resource Week Schedule window.

 

Single Resource (Month)   Display bookings of one resource for a month in monthly calendar format. Resource Month Schedule window.

 

Pooled Resource Availability   Displays the usage level of a pooled resource for a week. The percentage of the pooled resource's units that are already booked is displayed. When 1 to 50 % of the units are booked, the time block is shown in blue. Yellow is used when 50-99% of the units are booked. If all the units are booked or over booked, the time block is shown in red. Availability of Pooled Resource window

 

Resource Group (Day, Week, Month - Timeline Format)   Display all bookings for all the resources in a resource group for a day, week, month in the horizontal format.  If 'Bookings can cross midnight' has been turned on in System Settings, quarter or year views are also available. Resource Group Timeline Schedule window

 

Resource Group (Day, Week - Vertical Format)   Display all the bookings of a resource group in the vertical format. Resource Group Day Schedulel window and Resource Group Week Schedule window

 

Resource Group (Month Calendar Format) Display bookings of a resource group for a month in standard calendar layout.  The Resource Group Month Schedule window is only suitable for small groups that have resources with only a few bookings per day

 

Client (Day Week, Month Timeline Format) Display all bookings for all the resources used by a client for a day, week, month in horizontal format. If System Settings have been set for 'Bookings to cross midnight', you can also display a quarter or year. Client Timeline window

 

Client (Week Vertical Format)   Display all bookings for one client for a week in the vertical format. Client Week Schedule window.

 

Client (Month Calendar Format) Display bookings of one client for a month in the monthly calendar format. Client Month Schedule window        

 

Category (Day, Week Month Horizontal)  Display all bookings for one category for a specified period in the horizontal format. Category Timeline Schedule window

 

WARNING: Please be aware of the following limitations when using Schedules that use the Vertical format:

 

1.If bookings overlap, the text in the boxes may be jumbled. When you click the overlapped area, only the booking details of the earliest booking for that area will be available.

 

2. When two overlapping bookings both end or begin at the same time slot, they appear to be two non-overlapping bookings. Overlapping occurs when bookings conflict or when a booking ends and another starts within the same time slot, but do not actually conflict (e.g., one ends at 10:05 and another starts at 10:10 within a 10:00 to 10:15 time slot).

 

When you need precise information on bookings, use the Browse Bookings window or the timeline format.