Add/Update Resource Window


The Add/Update Resource window lets you add or change an entry for a resource in ResSched. You accessed it by choosing Resource>Add Resource from the main menu, or from the Browse Resources window. This window is available only to Resource and System administrators.

 

The Add button lets you add several resources without having to reopen the window for each one. Simply enter the new resource and click the Add button. Then repeat the process for each new resource.

 

updateresource

 

GENERAL TAB

 

 

Resource

A unique name, up to 30 characters, which ResSched uses to identify each listed resource.

Rate

The rate charged for using the resources holders of a Corporate ResSched license can use this information to issue invoices directly with ResSched or import it into their accounting system using the ODBC driver.

Rate Period

The period for which the rate applies.

Inactive

When this box is checked, the resource is no longer available for bookings.

Pooled

The resource has more several indistinguishable units, e.g., stacking chairs.  

Units

Total number of units of the pooled resources available.  Disabled if Pooled is unchecked.

 

Color

Use colorico to select a color for this resource.  If no color is selected, the color associated with the 'normal' booking status (status level 0) is used whenever a schedule Color Source is resource.  The No Color button removes any previously selected color.  How the colors are displayed in browse bookings and schedules are shown.

 

 

 

WHO CAN BOOK TAB

 

This tab is used to give general and reserve users authority to book the resource.  When the 'All general and reserve users can book' check box is checked, any general or reserve user is allowed to book the resource.  When the check box is unchecked, you must specify which general and reserve users can book the resource. System administrators, resource administrators, and general or reserve users that have been given authority to book any resource with their user ID do not have to be added to the list.  

 

updateresourcewho

 

 

Addico

Add users

Click this button to add a General or Reserve Users to the list.

deleteico

Delete user

Click to delete a highlighted user.

adgroupico

Add user group

Click to add all the users of selected user group to the list.

deletgroupico

Delete user group

Click to delete all the users of a selected user group from the list.

 

 

WHO CAN VIEW TAB

 

This tab is essentially the same as the Who Can Book tab, but it is used to give general, reserve, and view only users authority to view the resource.  Users on the Who Can Book list automatically have the right to view the resource.

 

RESOURCE GROUPS TAB

 

updateresresgroup

 

This tab lets you add the resource to resource groups. For pooled resources, the number of units of the resource allocated to each resource group is shown.

 

Addico

Add

Calls the Browse Group - Multiple Select window, so you can select which groups the resource is to be part of.  If the resource is pooled, you will be asked how many units should be allocated to each  group.

deleteico

Delete

Deletes the resource from the selected resource group.

 

 

NOTES TAB

 

Include up to 2,000 characters of optional free-form text for each resource. If Notes are present, the label of the Notes tab turns red.