Resources - Organization Settings

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Resources - Organization Settings

 

Authorization to Book or View (see overall information)

Authorize All Users:

 

For All Resources

 

 

Lets view only, reserve and general users book or view all resources depending on their access level. Resource and System administrators  can book and view all resources.

 

Book and View

All users can view the schedules of all resources. Reserve and general users can book all the resources.

Book

Reserve and general users can book all the resources. View only users must be authorized to view resources elsewhere.

View

All uses can view the schedules of all resources. Reserve and general users must be authorized elsewhere to book resources

No

All view only, reserve and general users must be authorized elsewhere to access resources

 

For All Groups

Let all users book or view all the resources in all the resource groups depending on their access level.

 

Book and View'

All users can view schedules of any resources in any resource group. Reserve and general users can book any resource in any resource group

Book

Reserve and general users can book any resource in any resource group. View only users must be authorized elsewhere to view the resources

View

All users can view schedules of any resource in any resource group

Select Only

All users can use any resource group to display schedules or book resources, but they can only view/book the resources in the group they have been authorized for elsewhere.

 

 

Default Resource Authorization  for New Users.

 

 

These settings provide a default authorization to use resources for new view only, reserve and general users.  Administrators can edit the default setting when creating the user ID.

 

'View All' - New users can view all resources.

 

'Book and View All' - New reserve or general users can book and view all resources.

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Conditional: If All Users For All Resources these options may not be available.

Chargout Fees for Resources

Enable Charge Out Fees

If there are fees associated with booking resources, turn this setting on.

Show Charge Out Rate

Display charge out rate when making a booking.  

General Users Can Change Rate

General users can adjust the charge out rate for an individual booking. Reserve users can never change the rate, Resource and System administrators can always change the rate.

Additional Information

Include Location

Include optional location information in resource record

Include Map

Include a map in the resource information. Enterprise Option only. Include Location must be on.

Hide Notes/URLs

Hide the notes or URLS associated with a resource from other users. Can apply to combinations of view only, reserve and general users. Administrators can always see notes and URLs.

Miscellaneous Field For Resource

Add a simple text field to the entity record. Optional - Record can have an entry in the field. Required -  Every record must have an entry in the field. If optional or required, you must give the field a label.

Notify Resource

Email booking information to the resource when the booking is made or changed.

Allow

The user must choose to send the email

Notify as Default

The user must actively choose to NOT send the email

No

Email notification is not available.