Upgrading from ResSched 9

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Data Conversion

 

Going up to ResSched 10

 

If you are using ResSched Corporate or Standard Editions, you must convert your data before using ResSched 10. After installing ResSched 10, copy your existing ResSched data files (*.tps) into your new ResSched data folder on your server. If you are currently using ResSched release 9.2 or higher, run DataCoversion.exe to convert your data.  If you have any problems or wish to convert from version 9.1 or earlier, contact us for support.

 

Going Back to ResSched 9

 

DataConversion.exe also lets you convert your data back to ResSched 9 at anytime.  Users and system preferences data is not backwards convertible, so the DataConversion program saves these files when you convert up to ResSched 10 and restores them if you convert down to ResSched 9.

 

 

New Features

 

ResSched 10 comes with a host of new features requested by users.  Many of these are enabled in Organization Settings.

 

Setup and Cleanup for Bookings

You have the option adding separate setup and clean up periods for bookings each with their own color.

Multiple Clients for Bookings

Add multiple clients for a booking, such as students for a class or attendees for an event.

Client Groups

View the schedules of several clients at a glance.

Images

Include images with resources and clients

Email booking information to clients or resources automatically as icals.


Link users as clients

You can set ResSched to create a client record for each user created.

Criteria lists

ResSched lets general users use resource groups to create their own lists for viewing resources that meet specific criteria.

Control access to resources through resource groups as well as by individual resources


Export to CSV

All browse lists and text schedules can be exported as CSV files to the user's download folder.

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Issues to Consider

 

 

TIme Zones

 

Your time related data will be converted to Universal Coordinated Time (UTC) based on the geographic time zone you select during data conversion.

 

 

Existing ResSched Users

 

Your existing user IDs will be imported into ResSched.  Passwords will be converted to all upper case (passwords are now case sensitive). Current users will log on to ResSched and enter their user name and password as they do now.

 

Users' authority to book and view resources can now be set by resource groups as well as by resource and globally.

 

Users' authority to book resources  or view schedules can come from several sources. These authorization sources are tested in the order shown below. A lower authorization is only tested if the higher authorizations have failed.

 

Access Level

Resource and System Administrators have authority to book and view all resources. View only users can never book a resource regardless of other authorization.

Organization Setting

A system administrator can set all resources as available to all users to book or view in Organization Settings

Global User Authority

A user can be given the authority to book or view all resources.  A default value for new view only, reserve, or general user IDs can be set in Organization Settings

Global Resource Group Authorization

Any Resource Group can be designated for all users to book or view all the resources in the group.

Global Resource Authorization

Any resource can be designated as available to all users to book or view.

Specified Groups

A user can be authorized to book or view all the resources of specific resource groups.

Specific Resources

A user can be authorized to book or view one or more specific resources.

 

Authorization to use specified resources or groups can be done in Add/Update User, Add/Update Resource, or Add/Update Resource Group, The authorization is mirrored between the respective pages.